Clerk to the AHEP Board of Trustees

Location: Predominantly remote with some in-person meetings and attendance at the Annual Conference

Volunteer opportunity with expenses

Closing Date: 31 May

Exclusive to AHEP Members

About the role:

Would you like to gain governance experience at a senior and strategic level? Or could your governance experience support your professional association?

We are now accepting expressions of interest for the role of Clerk to our Board of Trustees.

Serving a three-year term as Clerk, you will collaborate closely with the Chair, Honorary Secretary, and AHEP leadership to ensure the effective governance of the Association’s operations.

AHEP, being a small and agile organisation, requires a governance approach that is both effective and proportionate to its size. This presents an excellent opportunity to gain experience in governance beyond the traditional higher education institution context and to effectively serve the needs of our members.

Hear from our departing Clerk and read the full details about the role below!

Key Responsibilities:

  • In consultation with the Chair, Honorary Secretary and Executive Director, planning and preparing the agenda for Board meetings
  • Seeking copies of papers for Board meetings including from the Officers, from the AHEP team, and others as appropriate
  • Circulating electronic copies of agenda, papers, and minutes to members of the Board in good time in advance of meetings
  • Attending meetings of the Board as minuting secretary, in order to produce formal minutes of the meeting
  • Produce clear and prompt minutes, maintain an organised actions log, and distribute the same to Trustees and relevant parties, ensuring effective communication of Board decisions and facilitating timely follow-up actions when necessary
  • Scheduling meetings and liaising with the AHEP Team over practical arrangements for Board meetings
  • Assisting with such other work of the Board as may be mutually agreed from time to time by the Chair
  • Working with the Honorary Secretary to advise on governance matters

Ideal Candidate:

We’re looking for you if you can:

  • Act with diplomacy and utmost confidentiality at all times
  • Demonstrate your experience of taking notes from discussions and drafting succinct summaries in clear, well-written English
  • Demonstrate a high level of personal organisation, a proactive approach and the ability to cope with a variety of competing demands whilst ensuring that deadlines are met
  • Tell us about your experience of liaising with diverse colleagues and other contacts to ensure the achievement of common goals

Experience of formal committee servicing is not essential but is desirable.

Conditions of appointment:

The term is for three years with an annual review point. It is expected that you will maintain your AHEP membership throughout your term. The post is voluntary, but all necessary travelling and subsistence expenses will be paid by the AHEP, according to the normal expenses policy.

We anticipate the role will require approximately 4-6 hours a month with attendance of four board meetings a year (usually two in person and two online). Other expectations include contributions to a pre call ahead of Board meetings (to plan the agenda) and post-Board meeting call. Attendance at the Annual Conference and Exhibition is also required where you will potentially attend one of the four Board meetings.

Please note:

  • You will need to be available for the next Board meeting on the 19 July to observe proceedings.
  • Interviews are expected to take place on 12, 13, 14 June.

Apply via the form below.

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Location: Predominantly remote with some in-person meetings and attendance at the Annual Conference

Volunteer opportunity with expenses

Closing Date: 31 May

Apply via the form here.

If you have any further questions at all, please do not hesitate to contact